[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: How to access Absence Management on a personal device
 keywords: absence, sub, frontline

[Assistant]
 Keywords: absence, sub, frontline
 Aliases: absence management, frontline

 Logging into Absence Management From Home or on a personal device

 Thank you for being a substitute in the Peninsula School District!

 We have found that when folks log into Absence Management from home, personal Gmail accounts interfere with the ability to successfully log into the system.
 By following the directions below, you should be able to log into the district staff portal and then directly into Absence Management.

 Using Chrome, open an incognito window.     If using your phone and the Chrome app, click on the three dots on the bottom right and select New Incognito Tab.

 Type in the following web address: portal.psd401.net
 Log into the staff portal using your unique username (ex: boylen) and password.

 Select the Operational folder and then click on the icon for Absence Management.

 You may be prompted to sign into your Google Account. This should be your district-provided Google account. The Email address for that is username@psd401.net (ex. boylen@psd401.net). Your password is the same password that you used to sign into the staff portal.

 After successfully entering your Google account username and password, you should be logged into Absence Management.

 Still need help? Feel free to give our Help Desk a call!
 253-530-3711

 Click here for instructions


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Changing Language on a Chromebook
 keywords: Language, Chromebook, Settings, ChromeOS, Chrome

[Assistant]
 Keyword: Language, Chromebook, Settings
 Alias: ChromeOS, Chrome

 Summary:
 If your chromebook is not in the correct language, this guide will walk you through the settings menu to change the language.
 Change your device's language
 Your Chromebooks features, like settings and menus, use the language you chose when you first set up your device.

 1. At the bottom right, select the time.
 2. Select Settings   System Preferences. If you can't read the options, it's the second to bottom option on the left you may need to scroll the left side of the page.

3. Select Languages, this is third from the top box on the right side of screen if you currently can't read it.

 4. To change your Chromebook's language, next to "Device language," select Change. This will be the button at the very top right if you can't read it.

 5. Type or choose your preferred language.

 6. Select Confirm and restart.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Google Translate (Another Language > English and/or English > Another Language)
 keywords: Translate

[Assistant]
 Google Translate is built-into Chrome across Windows, macOS, and ChromeOS.

 Another Language > English

 1. By default, if the main language of the device or Chromebook is set to English, when browsing to a website that is not in English, Chrome should show a Google Translate pop-up and offer to translate the website to English.
 When shown the below pop-up, click on the 'English' button to translate the current website to English:

 2. As mentioned above, clicking the 'English' button will translate the entire website into English:

 3. In the Google Translate pop-up, if you click the three vertical dots, you can see other options, such as 'Always translate ___Language__' you can use this to remember to always translate the chosen language, every time. You can also choose another language to translate into:

 English > Another Language

 1. Now, let's say there is a web page in English that you'd like to translate into a different language. Browse to this website, then use two fingers to tap the center of the trackpad. This should bring up the right-click menu. If you have a mouse, simply right-click.
 With the right-click menu open, click Translate to English.
 For more information on right-clicking on a Chromebook, click here.

 2. The Google Translate menu should pop-up. Select Choose another language:

 3. Then, choose the desired language that you would like to translate the entirety of the current webpage into:

 4. With the desired language, selected click Translate:

 5. The page should now be translated from English into the desired language:


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Add/Unenroll a Staff Member to a Schoology Course
 keywords: members, unenroll, add member, unenroll member, give administrative access

[Assistant]
 Keywords: members, unenroll, add member, unenroll member, give administrative access
 Aliases: Schoology
  HOW DO I ADD CO-INSTRUCTORS TO A COURSE?
 Follow

 If you co-teach your class, work with a TA or paraprofessional on a regular basis, or want to give administrative access to a student-teacher, you may consider adding one or more additional course admins to your course.

 To do this, the person must first be enrolled as a member of your course and their account must be an instructor or faculty account.

 The course administrators of a Schoology course have access to view and manage materials in the course. A course section can have as many administrators as needed. Administrators of the course will see course updates populate their Recent Activity feed. They can also receive menu and email notifications for the course.

Note: Only the course creator can add sections to the course  other course administrators can not add sections. For example: User A creates Course 1: Section 1. User A then adds User B as an admin for Section 1. User A can make changes to Course 1 and Section 1, but User B can only make changes to Section 1, not Course 1.
 Add instructors to a course with Add Members
 Enterprise instructors have the ability to add members directly form the course using the Add Members option:

 Select Members from the left menu of the course.
 Click Add Members.
 Select the instructor(s) you'd like to enroll into the course. You will see a selected count in the upper right corner. You can also search or browse for each user without affecting previously selected members.
 Click Add Members. You will return to the Member list.
 In the Members area, click the gear to the right of the instructor's name and select the option Make Admin. This person will now have a shield icon to the right of their name in the Members list, indicating that they now have the ability to administer the course.

Note: Depending on the settings in place at your school, you may not see the option to add additional instructors to your course. If you're not able to add instructor to your course, please contact your system administrator for further assistance. System Administrator and Schoology Support information is located in the Help Center area.

 Unenroll Course Members
 To unenroll a member from your course:

 Navigate to the course.

Click Members from the left menu.

 Click the gear icon next to the member's name.

Select Unenroll from the drop-down menu.

Click Confirm.

 Once the member has been unenrolled, they will appear in the Inactive area of your course members page. From there, you have additional options to either re-enroll the student or remove them entirely.

Notes:
 If the student is manually unenrolled, they will remain in the Inactive tab of the course Members page. If the student has been unenrolled via SIS sync, the student will not appear in the Inactive tab.
 Unenrolling members from a course will archive the grades and submissions associated with those members. However, all updates and comments on updates remain. Course administrators can retain a copy of grades and submissions by exporting the gradebook and downloading the submissions prior to unenrolling the course member. Additionally, if course members were already unenrolled, you may re-enroll those members to retrieve the grades and submissions.

 See attached for how to add a PSD staff member (like a para) to a Schoology course.

 Or watch this short (6 min) video: https://youtu.be/EVpw5YqCnKg
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 You may want to know how to set member roles once you have added a members. See Manage Administrator Roles of Members in a Course to learn how.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Adding Links and Videos for PHOA Projects to Schoology
 keywords: Hands on Art, add content for PHOA

[Assistant]
 Keywords: Hands on Art, add content for PHOA
 Aliases: Schoology, Hands on Art
  If you would like to add support materials for Peninsula Hands On Art lesson to your Schoology course, this video walks you through:

 Downloading the videos and saving them to a Google Folder
 Using Insert Content or Resources to embed the videos in an Assignment or Page in a course
 Adding links to the PHOA project page

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 Video Transcription:

 In the video "Adding Links and Videos for PHOA Projects to Schoology" by Donna Squires, uploaded on November 20, 2020, a tutorial is presented on incorporating Peninsula Hands-On Art (PHOA) project resources into a Schoology course. The video is 570 seconds long and covers the following steps:

Accessing the Main Page of Hands-On Art: From the main page in Hands-On Art, navigate to the specific projects, like the October and December projects.

Embedding Videos: To embed videos from these projects, open the desired video and use the three dots to download it. Alternatively, you can copy the video's URL for embedding in Schoology.

Adding Videos or Links in Schoology: Create a folder in Schoology for PHOA. Donna demonstrates adding videos or links both as a page and as an assignment.

Setting Up a Page: In the page setup, you can simply paste the URL of the video as a hyperlink or embed the video directly. This can be done by using the 'Insert Content' option, selecting 'Google Drive Resource App,' and importing the desired video from the Hands-On Art folder.

Creating an Assignment: Similar to a page, you can add a link or embed a video in an assignment. The key difference with an assignment is the ability to set a due date and allow students to submit their art as a photo or recording.

Additional Instructions: Donna suggests adding instructions for students, such as how to view the video in full screen.

Student View: Viewing the course as a student, the embedded video and link appear in the upcoming events. Donna demonstrates how students will see and interact with the page or assignment, including submitting their art if it's an assignment.

 The video concludes with a reminder that these methods can be used for adding materials, links, or videos to PHOA projects in Schoology and invites viewers to ask questions if they need further assistance. The tutorial aims to assist educators in effectively incorporating art resources into their Schoology courses.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Adding an Extra Credit Assignment in Schoology
 keywords: Extra Credit, Bonus Points, Additional Points, Additional Credit, Optional Credit, Assignment, Total Points

[Assistant]
 Keywords: Schoology, Extra Credit, Grading
 Aliases: Extra Points, Bonus Points, Additional Credit, Optional Credit

 If you are wanting to create an extra credit assignment in Schoology, please follow these instructions below:

 1). Click on the "Gradebook" on the menu of your Schoology course:

 2). Click the "+" button located in the top right corner of the Gradebook, and select "Add Grade Column"

 3). Name your Grading Column (probably to reflect either the assignment itself, or that it is extra credit. Select the category you would like the assignment to exist in. And set the total points equal to 0 (this is the important part). Also, make sure "Sync to SIS" is checked.

 4). Now that your Grade Column has been created, you can now head over to your gradebook. You will see the assignment at the top of the gradebook:

 5). Place the score the student receives in the gradebook. If you compare the screenshot above with the screenshot below, you will notice that the overall grade reflects the score that is placed into this column.

 With that, you have successfully created an assignment that does not affect a student's grade if it is not completed. The total points have not increased, and any score received will be added as Extra Credit.

 Please reach out to help desk at (253) 530-3711 if you need further assistance.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Advisor Dashboard in Schoology
 keywords: student grades, advisor dashnoard, view student course, view student dashbaord

[Assistant]
 Keywords: student grades, advisor dashboard, view student course, view student grades
 Aliases: Schoology
 How to access the Advisor Dashboard in Schoology.
 &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;&amp;lt;span class="fr-mk" style="display: none;"&amp;gt;&amp;amp;nbsp;&amp;lt;/span&amp;gt;&amp;lt;span class="fr-mk" style="display: none;"&amp;gt;&amp;amp;nbsp;&amp;lt;/span&amp;gt;

Accessing the Dashboard: Log into your Schoology account. If your school has the Advisor role enabled and you're assigned as an advisor, you should see the Advisor Dashboard as part of your homepage or under a specific tab designated for advisors.

Overview of Students: The Advisor Dashboard typically provides an overview of the students you're advising. You might see a list of your advisees, along with key information like their current courses, grades, and attendance records.

Tracking Academic Progress: The dashboard often includes tools for tracking the academic progress of each student. This can include grades, assignment submissions, and participation in discussions or activities.

Communication Features: You may be able to communicate directly with your advisees through the dashboard. This could involve sending messages, scheduling meetings, or setting reminders for important academic deadlines.

Accessing Student Profiles: Clicking on a student's name usually takes you to their individual profile, where you can see more detailed information, including their course enrollments, performance in each class, and any submitted assignments or assessments.

Collaborating with Teachers and Parents: The dashboard might also allow you to collaborate with teachers and parents. This can involve sharing student progress reports, discussing strategies for student support, and planning interventions if needed.

Customization and Settings: Depending on your school's implementation of Schoology, you might have options to customize the dashboard. This could include setting up notifications for specific events or tracking certain metrics more closely.

Support and Resources: The dashboard might provide access to additional resources for student advising, such as college and career planning tools, academic support services, or counseling resources.

 How to view student grades and calendar with Advisor Dashboard
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 Video Transcription:

 In the video "Viewing Student Grades & Calendar w/ Advisor Dashboard" by Donna Squires, uploaded on May 21, 2021, the process of viewing student grades and calendars using the Advisor Dashboard in Schoology is explained. The video is 177 seconds long and covers the following steps:

Accessing Student Grades: To see student grades in Schoology, go to Tools and select Advisor Dashboard. If youre an advisor, enter the student's last name and select them from the list.

Summary of Courses: A summary of the students courses is displayed, as shown in a previous video by Donna.

Grades Tab: Select the Grades tab to see a list of all courses the student is enrolled in. Click on a course to view grades for that specific class.

Viewing Different Grading Periods: If a course has multiple grading periods, you can select from them to view grades for those specific periods. The dashboard defaults to the current grading period.

Detailed Grade Information: You can click on individual items for more detail and see if the student has submitted specific assignments.

Downloading Student Reports: For a comprehensive view, you can download student reports. This feature allows you to choose grading periods and courses for which you want to see grades.

Using the Calendar Tab: The Calendar tab shows all due assignments for the student. Hovering over items on the calendar provides more details, including which course the assignment is from.

Viewing Past Grades: The system defaults to showing current grades, but you can also access past course grades if needed.

 The video concludes by inviting viewers to ask questions if they need further clarification on using the Advisor Dashboard to access student grades and calendars in Schoology.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Create a Collection of Material Types in Schoology Resources and Share with Team Members
 keywords: collections, resources, Schoology

[Assistant]
 Keywords: Schoology, Resources, Collections:
 Aliases: Share Course Materials

 This video walks through how you can create a Collection that holds Material Types (Assignments, Pages, Assessments, etc) and how you can share it with other staff members in a way that allows the members to view and add the material to their course as well as add Material types:

 Here are screenshots with directions:
 How to Access Resources: Personal Collections

 How to Access Group Resources:

 Add a Collection Box

 How to Share a Collection with other staff
 Once you have a collection created, you can share the collection with other staff.

 Set the Share Permission for each person. The default is View Only


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Create a Course in Schoology
 keywords: Create course, delete course, section name, manually create a course, setting the grading period, create additional sections

[Assistant]
 Keywords: Create Course, delete course, section name, manually create a course, setting the grading period, create additional sections
 Aliases: Schoology
  How to create a Course
 * PSD Courses for students are created through PowerSchool. You should NOT change the Course Name. Doing so will cause confussion in how the Course Name is displayed for others that are instructors and members of that overarching Course.
 Example; There are 4 teachers that teach Kindergarten in a particular building. ATTENDANCE KINDERGARTEN is the main overarching course with 4 sections (one for each teacher). If one teacher changes the Course Name to Mr. John Doe's K  Kids, it will show as "Mr. John Doe's K  Kids" for ALL the kindergarten courses at that school.

 The ability to create/delete courses is open/turned on during the following time periods:

 the first and last week of Semester 1 & 2
 the first and last week of Trimester 1, 2, & 3

 If it is outside of these time periods, please submit a ticket through service central to request the creation of a course.

 The following directions are for creating other courses such as a practice or sandbox, courses for student organizations, parents, PD, or PLC.
 Courses are the structure of your online classroom. They're the space where students and teachers interact; the space where all the course materials will be housed, viewed, and completed. Through your courses, every message, update, assignment, etc. is specific to course members only. Your online course contains all the necessary tools for building materials designed to engage students and facilitate interaction.
 Note:

 Enterprise instructors may not see some of the options below, depending on the settings in place at your school or organization. Contact your System Administrator with any questions.
 Schoology mobile apps do not support course creation.

 To manually create a course:

 Click Courses at the top of Schoology.
 Click My Courses in the top right corner of the drop-down menu.
 From the Courses page, click the Create Course button

 In the Create form:
 Enter a Course Name; for example, "English 101"
 Rename the Section Name by clicking into the area that says Section 1.
 Select a Subject Area.

 Enter a Grade Level, or select a grade range.

 Click Create to finish.

 Note:  If you are an instructor in an Enterprise organization, additional fields will be available to you. A grading period will only be available if the System Administrator has created a list of designated grading periods. If you don't see a grading period for your course, please contact your System Administrator. You can also add a Course Code and Section Code. Learn more in this article.
 Course Name vs. Section Name
 Each course has a Course Name and a Section Name. This naming convention allows you to create multiple sections for the same course. For example:
 Course Name: English 101 Section Name: Section 1

 You can also find more information about sections and courses here: What is a Course and a Section?
 Creating additional sections
 Create a new section under an existing course
 If you already have a course, and you'd like to add another section under that same course, use the Add Section option to create a section. This option does not copy any of the course materials into the new section.

 Click Courses at the top of Schoology.
 Click My Courses in the top right corner of the drop-down menu.
 Click Add Section next to the desired course.
 Click Create.

 OR
 Create a copy of a current course section
 Use the Copy Section option to create a clone of an existing section you have created under the course. This option copies over the course materials you've built out in the existing section. This is a good way to add a new class with the same materials, but a different roster of students. Since this operation also copies your existing materials and content, check your Transfer History to follow the progress of the section copy.

 Click My Courses in the top right corner of the drop-down menu.
 Click the gear icon to the right of the section you'd like to copy.
 Select Copy Section from the drop-down menu.
 Complete the Copy Course Section form.
 Click Create.

 Note: Upon copying a section, you will receive a notification that the process is being executed and that you can access a list of large operations from the Transfer History area. Once the copy process shows completed in Transfer History, the course section will be available from Courses.

 Setting the Grading Period:
 Select the correct term for your course.  To scroll to see additional terms, place your curser on the right side of the dates to see the scroll bar and move as necessary. (You will only see the scroll bar when your curser is hovering over it.)


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Creating a Shared Discussion Across Sections or Courses
 keywords: Schoology, Course, Share, Discussion

[Assistant]
 Keywords: Schoology, Course, Share, Discussion
 Aliases:

 Sharing Discussions
 You can share your ungraded discussion with other courses. This feature is located in Options when creating a discussion and must be done at time you create the discussion.
 Click here to learn more about Schoology Discussions.

Note: You cannot opt to mark a discussion as a shared discussion after you have created it. The Shared Discussion icon only appears when you are creating a new discussion.
 To create a Shared Discussion:

 Click Add Materials.
 Select Add Discussion.
 Enter a title and a description or instructions.

Select Shared Discussion in Options.

 5. Select a section you administer to share the discussion. You can also password protect your shared discussion (optional).
 6. Click Create.

Note: Do not Enable Grading. Graded discussions cannot be shared.

 How students in other course/classes join your discussion if you are not an Admin in that course:
 Sharing the discussion will give the discussion a Share ID that other instructors can use to join their classes into the same discussion.

 Click Share with your courses to add additional sections you administer to the discussion.
 Copy the Share ID number and distribute it to other instructors if you would like to share the discussion with other courses taught by others.

 Joining a Shared Discussion:
 If another instructor has shared their discussion's Share ID with you, you can use that to add the shared discussion to your own course, so that all of your students can collectively participate in one big discussion across sections.
 To join a shared discussion:

 On your Materials, page use the Materials Filter and sort by Discussions.  Note: You must have one existing discussion in your materials for this to appear as an option.

 Click Options

 Select Join Shared Discussion

 Enter the Share ID, or the Discussion ID provided to you and the passcode, if applicable.
 Click Join Discussion.

 Limitations of Shared Discussions:

 If you do not see the option to share the discussion under Advanced, it is likely that Grading is enabled. Graded discussions cannot be shared with other courses.
 You cannot share discussions after they have been created.
 Shared discussions are not available across linked sections.
 The Share ID does not appear unless the discussion is already shared with another course you administer.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Disable Submissions vs. Locking Submissions in Schoology
 keywords: 110

[Assistant]
 Keywords: schoology submissions, disable submissions, lock submissions
 Aliases: turn off submissions

 Lock Submissions
 When assignment submissions are Locked, students can no longer submit, but students and course admins can still access and review previous submissions. For example, teachers may prefer this option if they want students to submit to the assignment in Schoology before a specific deadline.
 You can choose from the following settings when locking an assignment:

Unlocked: Allow submissions.

Lock on: Set a time/date after which submissions will not be allowed.

Lock now: Do not allow submissions.

Disable Submissions

 When assignment submissions are Disabled, students can no longer submit. Additionally, students and course admins will not have access to any previous submissions. Submissions must be Enabled in order for students and course admins to see them again. For example, teachers may prefer this option if they want to track an assignment that is submitted outside of Schoology, such as a presentation or other non-digital assignment.

Note: Even though you cannot see submissions when they are disabled, the submissions have not been deleted. Enable submissions again to gain access to previous submissions.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Embed YouTube video with NO suggested videos showing at end in Schoology
 keywords: YouTube Videos, Youtube, Embed, Schoology

[Assistant]
 Keywords: Embed Youtube Videos Video Schoology
 Aliases:
 Embed YouTube video into Schoology with NO suggested videos showing at end of the video.  The Video will loop back to the beginning.  I also show how to remove the controls so students cannot open the video in YouTube.

 &amp;lt;span class="fr-mk" style="display: none;"&amp;gt;&amp;amp;nbsp;&amp;lt;/span&amp;gt;&amp;lt;span class="fr-mk" style="display: none;"&amp;gt;&amp;amp;nbsp;&amp;lt;/span&amp;gt;

 The video "Embed a YouTube video in Schoology with no suggested videos at end" by Donna Squires, uploaded on September 28, 2018, is a tutorial on embedding YouTube videos into Schoology courses without displaying suggested videos at the end. The video is 293 seconds long and covers the following steps:

Accessing the Embed Code: Navigate to the desired YouTube video and click on the 'Share' button. From there, select 'Embed' to access the embed code.

Modifying the Embed Code: In the embed options, uncheck the 'Show suggested videos when the video finishes' option. This alters the embed code to ensure that no suggested videos are displayed after the video ends.

Additional Settings: Donna also suggests unchecking 'Show player controls' to remove the ability to fast-forward or watch the video on YouTube directly. This modification further changes the embed code.

Copying the Embed Code: Once the modifications are made, copy the revised embed code.

Inserting into Schoology: In the Schoology course, place the cursor where the video is to be displayed and select 'Insert Content' followed by 'Image/Media.' Choose 'From the web' and paste the copied embed code.

Adjusting Size and Display: The size of the video can be adjusted to match other content on the page. Donna demonstrates how to edit display settings, like inline display or a new page display, for the embedded videos in Schoology.

Finalizing the Embedding: Save the changes to see the embedded video in the course. The video will play at its normal speed without showing suggested videos at the end or providing controls to change playback speed.

 The video provides a clear, step-by-step guide for educators looking to incorporate YouTube videos into their Schoology courses in a controlled manner, enhancing the learning experience without distractions.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Export Schoology Materials and Resource Collections
 keywords: 110

[Assistant]
 Keywords: Schoology, Resources, Collections, Export Materials
 Aliases: Share Course Materials, Export Courses, Transfer Courses

 If you are leaving your current position, and need or want to share or export materials from your Schoology account, you will first want to save courses and materials to a Collection in Resources. See Save/Copy Materials to Resources in Schoology for more information.

 Once you have saved items to a collection in My Resources you can export the collection.

 Organize, Import, or Export Collections
 At the top right corner of My Resources is a dropdown menu that includes the options to Reorder, Import, and Export collections.

 Reorder: This option enables you to arrange the order of your collections. Click the arrow that appears next to the collection and drag the collection to your desired location. Dont forget to save!
 Import: This option enables you to import files exported from Moodle 2+, Blackboard, Brainhoney, or Common Cartridge (v1.2). You may also import standard ZIP files as Schoology Collections, or QTI ZIP files from another system.
 Export: Export a collection as a Common Cartridge file (IMSCC v1.3). Common Cartridge files can be imported into systems that support the IMS Common Cartridge format.

 Transfer Exported Collections
 To access the Transfer History, click on the dropdown arrow next to your account profile and select Settings. You will see the Transfer History tab.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: FAQ Mid-term Changes to Student Enrollment or Teacher Courses in Schoology
 keywords: 110

[Assistant]
 Keywords: saving course materials, transfer grades, transfer student work
 Aliases: Schoology
 Please see the Frequently Asked Questions document to learn what happens and what options are available if you have a student(s) added or removed to courses, you change a grade, class, or course you are teaching, and how to manage the materials. We will continue to add questions and information as we receive it.  If you have a question, please submit it in a ticket and we will get you an answer as soon as possible and update the table.

 FAQ Mid-term Changes to Student Enrollment or Teacher Courses in Schoology


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Fix Files or Links that Wont Load in Schoology
 keywords: Schoology, Files, Loading

[Assistant]
 Keywords: Schoology, Files Loading
 Aliases:

 How Staff Fix Files that Wont Load in Schoology help doc (click here to open Google Doc)


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Guide to Creating, Using, and Saving Rubrics in Schoology
 keywords: Schoology, Rubrics

[Assistant]
 Keywords: Schoology, Rubrics
 Aliases:

 Use rubrics to grade course assignments and discussions by measuring performance for your students.
 Rubrics may be added to the following course materials:

 Assessments (subjective questions only)
 Assignments
 Discussions
 Tests/Quizzes (Short Answer/Essay Question only)

 Create Rubrics
 You can create a custom rubric in the Grade Setup area of a course, or you can create them directly from an assignment or graded discussion and save them in Grade Setup for reuse.
 You may also create rubrics in your Resources and copy them to any course you administer, and you can copy individual rubrics between courses or to your Resources from the Grade Setup area of your courses.

 You can add two types of criteria to a rubric:

 Custom criteria that you add and update manually.
 Criteria aligned to standardized learning objectives, such as Common Core or state standards.

 To save a custom rubric to a course:

 Select Grade Setup in the left menu of the Course Page.
 In the upper-right corner of the page, click the Add menu in the Scales-Rubrics section and then select Rubric to open the Rubric Editor.
 Add a Rubric Title.
 To add custom criteria:

 Add titles and descriptions for each learning objective.
 To add additional rows of custom criteria, click +Criteria below the rubric.

To add standards-aligned criteria:
 Click Align Learning Objective below the rubric.
 Click through the standards browser levels to each desired objective, or type keywords in the search box.
 When you reach the desired learning objective, click to highlight it, and then click Add Learning Objective to add it as a criteria.

To replace the rubrics grading scale with a custom scale from your course, click Apply Grading Scale in the upper-right corner and then select the desired point-based scale from the menu.  Note: You can only apply point-based grading scales to rubrics. You cannot undo this action after completing it.

 Use the menu items on the upper left to close, expand, or hide the rubric.
 As you add rows and columns and adjust points scales, the total points available for the rubric update automatically in the Total Pts field.
 Click Create to complete.

Further customize your rubric

 To add additional columns to the scale, hover over the cell and click the + icon that appears to the left and right of each cell.
 To change the points and descriptions for individual grading scale levels, click into their respective fields, and add new ones.
 To remove a row or column, hover over the cell and click on the x icon that appears in the upper right.
 To reorder the rows, click on the double bars to the left and drag it to the appropriate location.

 To create a rubric directly from a course discussion or assignment:

 Create the discussion or assignment, or click the gear icon to the right and select Edit in the menu to open an existing discussion or assignment.
 Open the Scale/Rubric menu and select Create New to open the Rubric Editor.
 Follow the above instructions to create a rubric, starting at step 4, to complete the rubric.

 Adding Criteria, Learning Objectives, and Grading Scales to Rubrics

 The first two rows in the Criteria column are standards-aligned criteria. Click +Learning Objectives to add standards-based criteria to your rubric, and track your students' progress on these criteria in Mastery.
 The second two rows are custom criteria. Click +Criteria to create your own criteria to add to the rubric.

 Alternatively, you may choose one of your grading scales from the menu to replace the rubrics current grading scale. Click Apply Grading Scale in the upper-right corner of the rubric to apply your scale to your rubric.

 Use Rubrics for Grading

Notes:
 Rubrics cannot be used to grade an entire Test/Quiz or Assessment. Rather, they can be used to evaluate a specific question on a test, such as a short answer question.
 Only one rubric may be added to a course material or item. It is not possible to add multiple rubrics to one item.

 To add rubrics to assignments or graded discussions:

 Create an assignment or graded discussion, or click the gear icon  to the right of an existing material and select Edit.
 Click on the Scale/Rubric menu.
 Select an existing rubric, or create a new one specific to the graded item.

 Changing the Overall Score of a Rubric-Graded Assignment
 You can also change the overall score of the assignment in the rubric without changing any of the scores for the individual criteria  for example, if you need to lower the grade for a late submission, but dont want student mastery reporting to inaccurately reflect a lack of understanding of a criterion in the rubric.
 To change the overall score in the rubric, click in the Total Pts cell, and add the new score. After changing the score, a clear override link displays below the score  click this link to revert the score back to the total of the individual criterion scores.

 Display Rubrics to Students
 When you add a rubric to a graded item, you'll see the option to Show to students during the editing or creation process. Enable this checkbox to let members of the course view the rubric in the assignment or discussion profile.
 When your students view the assignment description, the rubric is included with the description.

 Edit, Copy, Delete, or Save to Resources
 When you change an existing rubric, the change applies to the rubric in all the materials that use the rubric throughout the course. If you want to change a rubric for a specific item, we recommend that you create a new rubric instead of adjusting an existing one.
 Changes made to a rubric do not affect copies of the rubric that you have added to other courses.

 To edit a rubric:

 Click the name of the rubric in Grade Setup or from the Edit option after clicking the gear icon to the right of the graded item.
 To add additional columns to the scale, hover over the cell and click on the + icon that displays to the left and right of each cell.
 To change the points and descriptions for individual grading scale levels, click into their respective fields, and add new ones.
 To remove a row or column, hover over the cell and click on the x icon that appears in the upper-right.
 To reorder the rows, click on the double bars to the left and drag the criterion to the desired row.

 Click Save to save your changes.

 You can also copy a rubric youve created in one course and add it to any other courses in which youre an Administrator.

 To copy a rubric and add it to a different course in which you are an Administrator:

 In Grade Setup, click Rubrics in the Scales/Rubrics area to display a list of all rubrics in your course.
 Click the gear icon  next to the rubric you want to copy.
 Select Copy to Course in the menu that displays.
 In the Copy to menu, click the box next to each course to which you want to copy your rubric.
 Click Add to add the rubric to each course you selected in the list.

 To  delete a rubric:

 In Grade Setup, click Rubrics in the Scales/Rubrics area to display a list of all rubrics in your course.
 Click the gear icon  next to the rubric you want to delete and select Delete. To delete a rubric, it cannot be associated with any graded items. The Delete option is grayed out on the menu for any rubric that is in use in the course. The number of graded items associated with the rubric displays below the rubric name. In the screenshot above, for example, Mixed Rubric is being used in one graded item and Discussion Rubric in two.
 Once you have removed the rubric from all graded items, click Delete in the menu to remove the rubric from the course.

Note: You cannot retrieve rubrics after deleting them from a course. Deleting a rubric is a permanent action.
 Saving Rubrics
 In addition to saving your course materials, you can also save individual rubrics to your Resources to reuse in another course, or to share with your Connections.

 To save an existing rubric to Resources:

 Click Grade Setup in the left menu of your course.
 Click Rubrics in the upper-right corner.
 Click the gear icon to the right of a rubric.

Select Save to Resources.

 Copy Gradebook Settings
 You can copy grading categories, scales, and rubrics from one course to another course you administer.

 To copy Gradebook settings:

 In the upper-right of the course's Grade Setup area, click Copy Settings.
 Select the options you'd like to copy to another course.
 Click Submit to complete.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: HOW DO I COPY MATERIALS WITHIN A COURSE
 keywords: Schoology, Copy, Course

[Assistant]
 Keywords: Schoology, Copy, Course
 Aliases:

 Question
 I have a recurring weekly assignment in my course. I'd like to copy or duplicate this assignment. How do I copy materials in a course?
 Answer
 There is no option to directly copy or duplicate materials within a course. Instead, you can save a template of your assignment to your Resources. From there, you can copy as many versions of the assignment as needed back into the course.

Note: To copy materials to a different course that you administer, click the gear icon next to the material and select Copy to Course. You can copy the material to any other course for which you are a Course Admin. Learn more here.
 To make a copy of a material within the same course:

 Click the gear icon to the right of the material.
 Select Save to Resources from the drop-down menu:

 Choose a location within your Resources where you want to save a template of the material.
Best Practice: Before you get started saving your course materials to Resources, create collections for each subject area or course. A collection is a container that stores courses, folders, files, and resources you may want to use again. This enables you to curate your course content before moving it into your courses.

 Navigate to the material in your Resources.
 Click the gear icon to the right of the material.
 Select Add to Course from the drop-down menu.

 Select the course and folder to which you want to add the material.
 Click Add to complete.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: How to Finish Setting up CK-12 Content in Schoology
 keywords: CK-12, Content, Schoology

[Assistant]
 Keywords: CK-12, Content, Schoology
 Aliases:

 These steps come after you've installed CK-12 (or other app in Schoology) and have added a "material" item into a course. See help doc attached.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: How to Upload Videos to YouTube and then Post to Schoology
 keywords: Schoology, YouTube, Upload

[Assistant]
 Keywords: Schoology, Youtube, Upload
 Aliases:

 HOW DO I USE AN EMBED CODE FROM YOUTUBE?

 ACCESSING THE EMBED CODE FROM YOUTUBE

 Once you've navigated to the video on Youtube, select the Share option.
 Click Embed.
 OptionalUse additional embed options to:

 Play the video at a specific time.
 Disable player controls to prevent students from fast-forwarding a video.
 Enable privacy-enhanced mode to disable cookies that track viewing behavior.

Copy the embed code.

 Using the Embed Code in Schoology
 You may now use the embed code anywhere in Schoology where we accept it. In the example below, the video is embedded within a discussion.

 Within the material's editor, click Insert Content.
 Select, Image/Media.
 Click the tab From the Web.
 Select Media as the type.
 Paste the embed code from YouTube into the Link/Embed field.
 Click Insert Media to complete.

  Instructional tip!
 By inserting the video directly in a Discussion, Assignment, or Page, rather than as a link only, you can set the expectations for directions for viewing the video, ask for comments to confirm viewing, as well as keep students in your Schoology course and focused on learning.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: How to Use the Audio/Video Recording Tool within Schoology
 keywords: Schoology, Recording, Audio, Video

[Assistant]
 Keywords: Schoology, Recording, Audio Video
 Aliases:

 You have three options for learning about this topic...

 1 - Watch a video:

 2 - Interactive Video
 CLick on any of the links below for interactive videos that will walk you through the steps.

 PSD401 Schoology - Create an Audio Recording to an Update
 PSD401 Schoology - Create Audio & Video Recording to a Discussion

 3 - Read through text and images

 How do I use the HTML5 recorder?
 In any of the above-mentioned areas in Schoology that allow the HTML5 recorder:

 Click the microphone  icon in the rich text editor window.
 Click:

Audio to record an audio file.

Audio & Video to record a video file. You must have a webcam or camera on your device to record a video file.

 When using the recorder for the first time, the browser will display a prompt to allow the microphone or camera.
 Click Allow to continue using the recorder:

 Click Start Recording to begin your recording.
Note: The audio recorder does not begin until you click Record, and it detects sounds. It may take significant noise - for example, clapping your hands, or tapping the microphone, for the recording to detect the 'start' sound and begin recording.

 Click Stop Recording to end your recording.
 To preview your recording before posting, click the play button after the recording has ended.
 Click Insert Recording to attach your recording to the update.

Note:
 The recorder uploads the file during recording so there is less processing time when the video or audio recording has been completed.
 When the file is attached, it will be converted into a readable format. Please allow time for the conversion to complete.
 Please ensure you have the latest version of your browser installed as well as the updated versions of our System Requirements.

 Back to top
 Frequently Asked Questions
 Which browsers are compatible with the HTML5 audio/video recorder?
 The following browsers support the HTML5 A/V recorder:

 Chrome (web)
 Firefox (web)

 The following browsers do not support the HTML5 A/V recorder:

 Internet Explorer (web)
 Safari (web)

 If you attempt to use the HTML5 recorder on an unsupported browser, the following message will be displayed:

 Can I use the HTML5 recorder if I do not have an internet connection?
 The HTML5 recorder allows you to continue to record audio or video, even if there is no existing internet connection. You can download the recording once its complete and you can upload it at a later time.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Import Content to a Schoology Course from Resources
 keywords: collections, , resources, import, add, insert

[Assistant]
 Keywords: schoology courses, import from resources, import, insert, add
 Aliases: schoology collections, personal collections, files, materials

 Import Content from Resources When in a Course
 To import content from Resources, navigate to a course.

 Click Materials in the left menu of the course.
 Click Add Materials.
 Select Import from Resources from the drop-down menu.

 4. Select the Resource Collection that contains the course content.
 5. Check the box to select all items and folders, or select specific items and folders for import.
 6. Click Import to complete. Use Advanced Options as needed. &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;

 Add material to a course from the Resources area
 If you prefer to add specific material to a course, you can add material from Resources to a course, or copy material from a previous course.

 To add material to a course from Resources, follow these steps:

 Click Resources in the top menu.
 In the Resource Center, select from Personal, Public, or Group Resources.

Navigate to the collection of Resources with the material you'd like to add to the course. &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;

 Once in the Collection, choose what you will add as well as where you will add it with the following steps.

 To add ALL materials in the Resource Collection

 Click on the box to the left of Title. this will select all material items and an Edit button will appear.
 Click on Edit to see a drop down menu and select Add to Course
 Select the course to which you'd like to add the material template.
 Click Import

 &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;

 To add select materials to multiple Courses

 Click on the gear to the right of the material template.
 Select the option to Add to Course.
 Select the course(s) to which you'd like to add the material template.
 In the pop-up menu, check the box to the left of each item to add the item published.

Click Add to complete. &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;

 You can also add direction from another course:
 To copy material from a previous course to another course, follow these steps:

 Click Courses in the top menu.
 Select My Courses.
 Click on the course with the material you'd like to copy.
 Click on the gear to the right of the material.
 Select the option to Copy to Courses.
 Select the course(s) to which you'd like to copy the material.
 Click Copy to complete.

  &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Individually Assign Folders in Schoology Courses
 keywords: Individually assign, folders, schoology

[Assistant]
 Keywords:  Schoology folders, assign folders, individually assign folders
 Aliases: Folders

 This feature allows teachers to assign folders to specific students and grading groups so that only the assignees can view the folder and its contents. Any materials added to the folder are automatically updated to be available to the assigned student(s).
 When should I individually assign a folder?
 Individually assigning folders empowers educators to:

 Easily provide students with differentiated content without going through the time-consuming process of assigning each material individually
 Create personalized folders to support one-on-one instruction where anything added to the folder is automatically updated to be available to that student
 Support students with accommodations or any kind of learning need and deliver tailored content more quickly and easily
 Build out various paths through lessons and assign to students based on their interests

 If you want to individually assign specific materials, see How do I Individually Assign Course Materials?

 How do students access individually assigned folders?
 Students that have been individually assigned a folder will have access to that folder and all materials within it from the course materials page.
 Students that have not been individually assigned a folder will not see it in their course and will not be able to access any materials within the folder.

 How do I individually assign a folder?
 Access the Individually Assign tool from the course materials page or directly within a folder.
 From the Course Materials page:

 Navigate to your course materials page.
 Click the gear icon next to the folder you want to assign.
 Select Individually Assign from the drop-down menu.

 From within a folder:

 Open the folder you wish to individually assign.
 Click the Options button at the top of the page.
 Select Individually Assign from the drop-down menu.

 Step 1  Select Students
 Enter the student(s) name in the search field under Select Students or use the drop-down to check student(s) in the section.
 To assign to everyone except for one or more students, you can check Select All and uncheck the relevant student(s). This is a great option if you want to hide the folder from students who were absent on a certain day.

 You can also enter grading groups in the search field under Select Grading Groups or use the dropdown to check grading groups(s). If you wish to assign to all grading groups except for one or more grading groups, you can check Select All and uncheck the relevant grading group(s).

 Step 2  Confirm Your Information
 Click Next to review the assignees. Then, click Assign to apply your changes.
 Back to top
 How do I individually assign folders in linked sections?
 To assign a folder to students enrolled in linked sections:

 Click into the Select Students field. Student names will appear under specific section headers.

Select All under the section to which you want to assign the folder.
 You can also select specific students within each section.

 Back to top
 How do I edit the assignees?
 Step 1  Select Students

 To remove assignees: uncheck the student(s) or grading group(s) from the Select drop-down or click X next to the name of the assignee.
 To add assignees, check any additional students or grading groups from the Select drop-down.
 If a folder has been individually assigned to specific students or grading groups, but you want to make it available to everyone in your class, click Make Available to Everyone. This will remove any students who are individually assigned and make the folder accessible to all students enrolled in any sections where it is published.

 Step 2  Confirm Your Information
 Review the assignees or note that the folder will be unassigned and visible to all students in the section(s) where it is published. Click Assign to confirm and apply your changes.
 Back to top
 How do grading groups interact with individually assigned folders?
 What happens if I change which students are in the grading group? For example, a student submitted a test in an Individually Assigned folder, but then I remove the student from the grading group?
 If you remove a student from a grading group, all previous submissions completed while the student was a member of the group still apply to the student's grade. For example, if you are using grading groups for differentiated learning, and students move to a different group in the middle of a grading period, all graded items they completed from the first group still apply to their final grades and display in all grade reports.
 Back to top
 How do I know if a folder has been assigned?
 Once a folder has been assigned, you will see Individually Assign icons under the folder on the course materials page. The icons indicate how many student(s) and/or grading group(s) the folder is assigned to:

 You can click the icons to navigate to the Individually Assign area.

 Back to top
 What if I want to edit the assignees of materials within the folder?
 When a folder is assigned to students or grading groups and you wish to edit the assignees of a specific material within that folder, you must do this at the folder level. There is not a way to edit the assignees directly in the material.
 To edit the assignees for that item, move it out of the assigned folder. If you want to individually assign specific materials, see How do I Individually Assign Course Materials?

 Back to top

Important Notes:
 Ensure that submissions are Enabled. Assessments can be enabled from the Edit area within the assessment. Test/quizzes can be enabled from the Settings area within the test/quiz.
 If some students have already completed an item that is later individually assigned to specific students, the scores for the students not included when individually assigning will temporarily "disappear" from the gradebook. They will reappear once the item is reassigned back to the entire class or to the affected students. To circumvent this, you can create copies of the item to individually assign, rather than reassigning a single version.
 If you sync grades from Schoology to an SIS, individually assigned items sync over to the SIS gradebook and are visible to all students in the course. Students who were not assigned this item will view the assignment title but no grade will be passed to the SIS gradebook.

 Frequently Asked Questions
 What happens if I move content out of an assigned folder?
  If materials or sub-folders are moved out of an individually assigned folder, the content will retain the assignees. Once the content has been moved out of the assigned folder, you can edit the assignees.
 What happens if I move content into an assigned folder?

 When you move materials that are not individually assigned into an individually assigned folder, the materials will be assigned to the assignees set in that folder.
 When you move a material that is already individually assigned into an individually assigned folder, the materials previous assignees will change to the assignees set in that folder.
 When you move a material from an individually assigned folder into a different individually assigned folder, the materials assignees will change to the assignees set in the destination folder.

 What happens if I delete a folder?
 When you delete an individually assigned folder, the materials will no longer be accessible to those who it was assigned to.

 You can restore the items from the Course Recycle Bin. It is not possible to restore the folder. If you restore the items to the course materials page, they will retain the assignees that were set before it was deleted.
 If you wish to restore the original folder structure, you can recreate the folder first with the same assignee settings, then restore the materials to that folder.
 If you restore the materials to an individually assigned folder that has different assignees from the assignees the material previously had, the materials assignees will change to those set in that folder.

 What if a folder is assigned to a grading group and Ive also assigned it directly to a specific student in that grading group?
  The material will be assigned to that student. If you remove the grading group from the list of assignees, the student will retain access to the folder. If you remove the student as an individual assignee, the student will retain access as a member of the grading group.
 Can I use completion rules with an assigned folder?
  Yes, Completion Rules can be applied to individually assigned folders.
 Can I assign folders from the Schoology Mobile Apps?

 No,  the Individually Assign settings of a folder cannot be edited from the Schoology iOS or Android apps. These settings must be adjusted from a browser.
 Students can access individually assigned content from the mobile apps.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Individually Assign Material in Schoology Courses
 keywords: schoology materials, individually assign, individually assign assignment

[Assistant]
 Keywords:  Schoology materials, assign materials, individually assign materials
 Aliases: assignments, pages, quizzes, assessments,

 How do I individually assign course materials?
 The ability to individually assign course content is a foundational component of personalized learning; many teachers start with differentiation when they are trying to personalize learning.
 You can use the Individually Assign option to assign course materials (assignments, tests/quizzes, assessments, discussions, pages, files, links, external tools, media albums, SCORM, and web packages) to individual students and/or to grading groups. When you individually assign an item, it only appears to the assigned student(s) or grading group.

 When should I use Individually Assign?
 This feature may be a good solution if:

 You want to give an extra credit assignment to certain students.
 A student needs to make up an assignment before or after the rest of the class.
 You want to create a modified version of an assignment or test for certain students.
 You want to create a page to provide personalized instructions to one or more students.

Notes:  Note:  Individually Assigning impacts PowerTeacher Pro displays. See the section below on how Individually Assigned items are displayed in PowerSchool/ PowerTeacher and Parent Portal Views.

 How to Individually Assign materials from a Course
 You can individually assign content as you create it from the Add Materials menu, or individually assign existing content by clicking the gear icon and editing the material:

 From the Create or Edit screen of the material you would like to assign, click the Individually Assign icon within the Options field.
 Enter the names of the student(s) or grading group(s) to whom you would like to assign the material.
 Click Save Changes to complete.

 Below, an existing Test/Quiz is individually assigned to a grading group:

 Can students see items that aren't assigned to them?
 No, individually assigned materials are only visible to the assigned student(s) from the Course Materials page.

 How do grading groups interact with individually assigned materials?
 What happens if I change which students are in the grading group? For example, a student submitted a test on an Individually Assigned assessment, but then I remove the student from the grading group?
 If you remove a student from a grading group, all previous submissions completed while the student was a member of the group still apply to the student's grade. For example, if you are using grading groups for differentiated learning, and students move to a different group in the middle of a grading period, all graded items they completed from the first group still apply to their final grades and display in all grade reports.

 Grading individually Assigned Materials
 When you individually assign graded materials, you can only enter grades into the gradebook for the students to whom you assigned the item. In the screenshot below, the "Unit 1 GT Quiz" is assigned to a group of students:

 Important Notes:

 Ensure that submissions are Enabled. Assessments can be enabled from the Edit area within the assessment. Test/quizzes can be enabled from the Settings area within the test/quiz.
 If some students have already completed an item, then you individually assign it to specific students, the scores and submissions for the students not included in the individual assign tag will temporarily "disappear." To see all students' scores, remove the individually assigned tag. The submissions and grades will repopulate for all students who have completed the item.
 If you sync grades from Schoology to an SIS, individually assigned items sync over to the SIS gradebook and are visible to all students in the course. Students who were not assigned this item will view the assignment title but no grade will be passed to the SIS gradebook.

 PowerSchool/PowerTeacher and Parent Portal Views
 When using grading groups or assigning to individual students, please be aware of how these are viewed in PowerSchool/PowerTeacher Pro and PowerSchool/Parent Portal.  In Schoology students only see the materials that are assigned to them.

 When Schoology and PowerSchool sync, ALL assignments are passed over to PowerSchool.  This means you see the assignments for both in the PowerTeacher Pro gradebook and students and parents see the ALL assignments in Parent Portal.  You will want to communicate this information to students and families, instructing them to view the Schoology course and Student Report to know which assignments the student is responsible for.  You may also want to set up a naming convention to help them know which assignments should have grades.

 Examples of each view:
 Schoology gradebook - Teacher View

 PowerTeacher Pro gradebook - Teacher View

 Student Grade Report in Schoology - Student and Parent Account view
 PowerSchool Parent Portal Class Assignments- Student and Parent Account view

 See Creating Grading Groups in Schoology for more information.
 See Individually Assign Folders in Schoology Courses for more information.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Insert Content in Schoology Materials (Assignments, Pages, Discussions, Assessments)
 keywords: Schoology, Materials, Assignments, Pages, Content

[Assistant]
 Keywords: Schoology, Materials, pages, content, Assignments
 Aliases:

 INSERTING CONTENT INTO YOUR MATERIALS

 The Insert Content tool  is available in the Description field toolbar when you create or edit materials in Courses, Groups, or Resources.
 Use this tool to incorporate a variety of content inline with your text to:

 Give it more visual interest.
 Provide external resources.
 Clarify terms.
 Include complex language symbols and mathematical equations not found on a standard keyboard.

 You can also include content from your Schoology Resource Apps.

  Resource Apps

 To insert content from your Schoology Resource Apps:

Install the apps in your account. All installed Resource Apps display in the Insert Content drop-down menu.
 Open the menu and select the app to view or search for content in the resource. For example:
 Select YouTube and search for a video.
 Select the checkboxes for all the videos you want to add.
 Open the Import menu and select Import as Embed.

 Select the embedded content to adjust its size or delete it.
 Click Create for new content or Save Changes for content youve edited.
Note: Embedded videos do not display inline until you save or update your content.

 Image/Media
 Upload image and media files from your computer or local network. While there is no limit to the number of files you can attach to materials in Schoology, you must upload each file individually. The maximum file size is 100MB/file. While Schoology supports most common image and media file types, make sure your students computers or mobile devices have the necessary plugins (Flash) installed for some content to display properly.

Note: To learn more about uploading images/media to assessment questions, click here.

 Supported file types

 Images
 *.jpg, *.gif, *.png, *.jpeg

 Media (video)
 *.flv, *.mp4, *.mp3, *.mov, *.m4v, *.m4a, *.3gp, *.3g2, *m2v, *.avi, *.mpg, *.asf, *.wma, *.wmv, *.wm, *.swf, *.rm, *.caf

 You can also use a link or embed code to include image or media files from the web.

 After the file has loaded, select it to resize or delete it.
 Link

 To include an inline link to an outside resource you want students to review:

 Select the text or media,
 From the Insert Content menu select link.
 Enter a URL to create a hyperlink.

 Symbol
 Insert a variety of special characters using the Symbol menu:

 From the Insert Content menu select Symbol to open the table.
 Select a special character.

 Equation
 Use this option to add Operators, Equations, Relationships, Greek letters, Arrows, and other miscellaneous symbols for math, chemistry, physics, and even music materials.

 From the Insert Content menu select Equation.
 Click one of the tabs along the top of the window to open a table of characters.
 Select a special character.

 Operators

 Equations

 Relationships

 Greek Letters

 Arrows

 Misc

 LaTeX
 Select the LaTeX option and paste or create your LaTex input. Click Insert to view the text as your students will see it.
 Tooltip
 Add tooltips to provide additional information when a user points to selected content.

 To add a tooltip to a Page, Assignment, or Test/Quiz question:

 Highlight text or media.
 From the Insert Content menu select Tooltip.
 Enter the text to display in your tooltip and then click the checkmark.

      The tooltip displays when a user hovers over the text or image.

 Additional Information
  You can also Insert Content when writing Multiple Choice Test/Quiz questions.

 Click the pencil icon  to the right of any Choice field in a multiple choice question to open the rich text editor for that answer choice.
  If your inserted content does not display properly, make sure that your Internet browser is not blocking mixed content.
 Guided video that details adding content into a Schoology Discussion Post:


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Leverage Schoology for a Substitute
 keywords: 110

[Assistant]
 Keywords: substitute plans, schoology sub plan
 Aliases: substitute sub folder

 Consider leveraging Schoology by creating an emergency (or planned) folder with self-paced student learning options that is ready to go but unpublished until you need it. A guest teacher need only point the students to your course and monitor engagement. You can include videos (of you teaching! ??),  links, discussions, directions, articles, and even offline activities to keep students learning. A student can easily cast or share their screen if something needs to be shown to the whole class.

 See this article for more ideas:
 Preparing Sub Plans in Schoology


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Make Completion Rules, Individually Assign Items and Lock Items in Schoology help video (updated March 2020)
 keywords: Completion, Rules, Assign, Schoology

[Assistant]
 Keywords: Completion Rules, Assign, Schoology
 Aliases:

 Draft Mode and Publishing Assignments

Toggle Assignment Visibility:
 To prevent students from accessing assignments prematurely, navigate to the assignment, click on the gear icon, and select Edit.
 In the edit mode, locate the publishing status (represented by a green icon for published items). Clicking this icon toggles the assignment between published and unpublished status. Unpublished items are not visible to students.

 Setting Folder Access Times

Control Folder Access with Open and Close Dates:
 For controlling when a folder becomes accessible, edit the folder's settings by clicking on the gear icon and selecting Edit.
 Choose to publish the folder on a specific date or within a date range. This allows the folder to automatically open for access on the start date and, if desired, close on an end date.

 Implementing Student Completion Rules

Use Completion Rules to Sequentially Release Content:
 In the Materials section, access the folder's options and select Student Completion to set up rules.
 Define conditions that must be met before students can progress, such as viewing a document or achieving a certain score on a quiz. These rules help ensure students engage with the content in a structured manner.

 Assigning Work to Individuals or Groups

 Creating Groups:
  In the Members section of your course, create student groups by clicking on the Add group option. Name your group and add members accordingly.

 Individually Assigning Assignments:
  For assignments, go to the gear icon, select Edit, and then Enable Grading. Under Individually Assign, choose specific students or groups. This assigns the work only to selected members, allowing for differentiated instruction.

 Individually Assigning Folders:
  Similar to assignments, you can assign entire folders to individuals or groups without going into edit mode. Simply use the Individally Assign option directly from the folder's gear menu.

 Locking Assignments and Managing Submissions

 Locking Assignments:
  To prevent all interactions with an assignment, including submissions, use the Lock option found in the assignment's settings. This is useful for controlling when students can submit work or access assignment content.

 Disabling Submissions:
  If you wish to allow students to view an assignment but not submit work, use the Submissions Enabled toggle to turn off the submission feature. This can be particularly helpful after grading periods have ended.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Messaging Tool within Schoology
 keywords: send messages, messages from header, messages to course, messages to group, respond to schoology messages from email

[Assistant]
 Keywords: Send messages, messages from header, messages to course, messages to group, respond to schoology messages from email
 Aliases: Schoology

Notes:
 Students cannot send messages to each other.
 Deleting a message you sent will not delete it on the receiving end.

 Send Messages from the Header
 The header in Schoology provides a quick and easy way to access your messages from anywhere within Schoology. When a new message arrives in your inbox, a yellow number displays until you open the new message.

 To send a message from the header:

 Click the envelope icon in the header.
 Click New Message.
 Enter the recipient's name in the To field. A list of users automatically populates as you type.
Note: If a user does not appear when you type their name, it's possible they've restricted messaging from their account privacy settings.

 Select the user from the list.
 Enter a subject and message.
 Click Send to complete.

 Send Messages to a Course or Group
 You may also send messages to all members in a course or group. Sending a mass message creates individual correspondence between you and the member of the course. When the member replies to your message, the message will remain private between you and the member. To send a message to a course or group, please see our article on course and group messages.

 Send a Response to a Received Message
 Even if the settings in place at your school don't allow you to send messages, you may be able to receive messages.

 To respond to a message:

 Click the envelope icon in the header.
 Click a message to open and view its contents.
 Enter a response.
 Click Send to complete.

Note: If you receive a message that has multiple recipients, all recipients will see your reply. You may respond to only the sender of the message by replying to the email notification you received (see below).
 Responding to a Message from Your Email Account
 If you have set your Schoology permissions to receive email notifications for received Schoology messages, you can respond to the message directly from the notification by clicking Reply in your email account, as you would respond to a regular email.

Note: Responding to a message from an email notification only sends a response to the Schoology member who sent the message, regardless of whether it was sent to multiple other recipients. To respond to all message recipients, reply from within Schoology Messaging instead of your email account.
 You may also send messages from any place the user's information is available. These areas include the following:

 The Members area of courses and groups.
 When searching for a person using the magnifier icon.
 The Faculty area on the school profile.
 User Profiles.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Navigate and Use Linked Sections
 keywords: courses, Schoology, sections, navigate linked sections, announcecments, posting updates, bulk edits

[Assistant]
 Keywords: navigate linked sections, courses, Schoology, sections, announcements, posting updates, bulk edits
 Aliases: Schoology
 How to Use Linked Sections
 Linked sections share the same Materials and the same Grade Setup. All other areas of the course are separate, but as the Course Admin you can toggle among sections in each area.

 Making announcements and posting updates
 Creating materials
 Using Course tools  Course tools include: Gradebook, Mastery, Attendance, Members, Analytics, Workload Planning, and course-level Apps

 Grading

 Making Announcements and Posting Updates in Linked Sections
 When you link your sections together,  you can send updates to all of your sections within a course at once. When you create an update, by default, the post will go to all of your sections. You can click the x next to each section name if you do not want that section to see your post.
 When you post an Update to linked sections, it will appear multiple times in your Updates areaonce for each section you post to. However, the update only displays once for your students, for the section in which they're enrolled.

 Creating Materials in Linked Sections
 Linking sections enables you to manage your materials in one place. When you click Add Materials after linking your sections, the items you add to your course are added across all of the sections.
 To create identical items across the linked sections, simply clicking Add Materials and fill out the create form of your desired material type. Enter the due date in the date field next to All Sections.

 Customizing Materials in Linked Sections
 If you would like to differentiate the due date and availability of this item for each of your linked sections, click Select Sections to Customize below the Due Date field. Select the section(s) to customize and enter the Due Date for each section. If you would like to make an exception for one section to have its own due date (or time), click Select Sections to Customize and then check the desired section. Selecting a specific section will pull out that section's availability fields, and all the other sections are labeled Everyone Else:

 If you would like each section to have its own due date, check Select All, as in the example below.

 You can also use the Bulk Edit area to customize the availability of an item. The published section is displayed next to the due date:

 Each course section is displayed under the Due date column. Use your cursor to hover over the book icon next to the due date to confirm the course section name. A green circle indicates the item is published in that course section. The gray circle indicates the item is unpublished in that course section.
 A Note about Availability of Materials in Linked Sections: If you publish items from the gear icon drop-down menu on the Materials page, you publish the item to all sections; you cannot customize availability.

 You will receive the message "Are you sure you want to publish [material title] for all linked sections?"

 Click Publish All to add the material.

 Using Course Tools in Linked Sections
 Courses with linked sections share the same Materials and Grade Setup. Everything else in your course, however, remains separate.
 In your other Course tools  the Gradebook, Mastery, Badges, Attendance, Members, Analytics, and Workload Planning areas  you'll have toggles to switch among different sections. These toggles appear near the top left of the page.
 For example, this screenshot of the Gradebook area in a course with linked sections shows the expanded drop-down menu you can use to toggle between linked sections in a course.

 This same drop-down menu appears in the Mastery, Badges, Attendance, Members, Analytics and Workload Planning areas as well:

 Grading in Linked Sections
 Setting Up Your Gradebook
 Grade Setup does not change at all once your sections are linked. This screen looks the same as it would if you did not link your sections, and all of the items you create here  grading categories, grad scales, rubrics, and the settings you apply to your gradebook  will apply to all of the sections within this course.

 Administering Grades
 You can grade your materials in Schoology from directly in the Gradebook, or from the item itself.
 Gradebooks across linked sections remain separate. You can use the toggle tool and drop-down menu to move among the gradebooks for your different linked sections:

 Similarly, you will see a toggle tool when grading from the item itself. Below you can see screenshots of this tool in the different types of materials:

 Assignments:

 Open the assignment.
 In the Submissions column on the right, select a section to see its list of student submissions.

 Discussions:

 Click the Discussion to open it from the Materials page.
 Use the toggle in the Discussion Toolbar at the top to switch among the posts in the different sections.

 Tests/Quizzes

 Open the test/quiz from the Materials page.
 Select the Results tab along the top.
 Use the section toggle at the top to switch among submissions for the different sections.

 Assessments

 Open the Assessment from the Materials page.
 Select Student Attempts along the top.
 Use the section toggle at the top to switch among submissions for the different sections.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Post Updates to Courses in Schoology
 keywords: Schoology, Update, Post, Announcement, Poll

[Assistant]
 Keywords: Schoology, Update, Post, Announcements, Poll
 Aliases:

 You can use Course Updates to create announcements in your course. Post updates in your course to quickly communicate brief messages for your students. When updates are posted, they appear in the Updates section and on each individual homepage of all members in your course.

Note: If you or your students are unable to see updates in your course, reach out to your Support Contact to submit a ticket to the Schoology Help Desk.
 Add a Course Update

 Select your course from the Courses menu and then click Updates.
 Add your update to the Rich Text Editor at the top of the screen and click Post.

 There are several options available for editing, formatting and sharing your updates:

 Formatting:

 Bold
 Italics
 Underline
 Bullet List
 Number List
 Increase Indent
 Decrease Indent
 Spellcheck
 Font Size
 Insert Content
 Link
 Symbol
 Equation

 Clear Format

 Other Options:

 Add File
 Add Link
 Add Resource
 Audio/Video Recording
 Poll
 Copy

 Sharing:

 Mark as Announcement
 Share with Parents (default)

 Post an update to multiple courses
 Use the quick post tool from the Recent Activity feed of your home page to post an update to multiple courses at once.

 Click Recent Activity from your home page.
 In the Post field at the top of the feed, click Update.
 Type the content of your update, then search in the Post to... field for the courses to which you'd like to post the update.
 Click Post to complete.

 You can use Course Updates to create announcements in your course. Post updates in your course to quickly communicate brief messages for your students. When updates are posted, they appear in the Updates section and on each individual homepage of all members in your course.

Note: If you or your students are unable to see updates in your course, reach out to your Support Contact to submit a ticket to the Schoology Help Desk.

 This video will show you how to post an Update to multiple courses.

 To edit or delete an update after posting:

 Hover your cursor over the update and click the gear icon that appears next to the post.
 Select Edit or Delete.

 To delete a student's comment on an update:

 Click the gear icon to the far right of the comment.
 Click Delete.

 Set the Updates area as the default landing page for your course

 Click Course Options in the left menu
 Select Edit Privacy/Course Settings.
 In the Default Landing Page menu, select Updates.
 Click Save Changes to update your settings.

 Change an update into an announcement
 To change a course Update into an Announcement, check the bell icon next to the Post button.

 This promotes the update to the top of the Updates page and to the top of the Course page until you remove the announcement from the top.

 Create Course Polls
 You can create anonymous polls in your course to receive live feedback as members vote. To create a poll:

 Type an update in the text box.
 Click Poll under the text box.
 Two fields display by default. To add more options, click the Add Option link below the fields.
 Click the Post button to complete.

Note: You can also create course updates from the Home page by clicking on the Update link at the top of the page, and following the steps above.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Removing Self From a Schoology Course
 keywords: remove, leave course

[Assistant]
 Keywords:  Schoology members, unenroll, remove member, leave a course
 Aliases: delete course

 If you find there is a course you no longer want to be a member of, you have two choices;

  Ask the instructor (called administrator in Schoology) of the course to unenroll you.
  If you have admin rights in the course you can unenroll yourself from the Members list.

 *Note that current courses created through PowerSchool of which you are the main instructor, will continue to show in your course view. Please reorder your courses in My Courses or Course Dashboard for a better arrangement if you dont want to see a particular course in a dropdown view.

 &lt;span class="fr-mk" style="display: none;"&gt;&amp;nbsp;&lt;/span&gt;


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Responding to a Message in Schoology from Outlook Email
 keywords: schoology message, schoology email, notificiations,

[Assistant]
 Keywords: schoology messages, email, notifications,
 Aliases: schoology email, email from schoology

 Responding to a Message from Your Email Account

 If you reply to a Schoology message directly from your Outlook email, the recipient may or may not see the reply as this is based on the personal notification setting of the individual. If in doubt, add the individual's email address in the Outlook email or respond to the message directly in Schoology.
 Note: Responding to a message from an email notification only sends a response to the Schoology member who sent the message, regardless of whether it was sent to multiple other recipients. To respond to all message recipients, reply from within Schoology Messaging instead of your email account.

 If you have set your Schoology permissions to receive email notifications for received Schoology messages, you can respond to the message directly from the notification by clicking Reply in your email account, as you would respond to a regular email.

 How do I make sure I receive Schoology message in my email?
 You will also want to make sure you have your Personal notification setting to allow you to receive an email notifying you when a private message is sent to you through Schoology.
 Personal Notifications

 Receive a private message: Turn on this option to receive a notification whenever anyone sends you a message in Schoology.

Note: If you receive notifications for Schoology Messages you've received, you may respond to the message directly from the notification in your email.

 Receive a new subscriber: Turn on this option to receive a notification whenever anyone subscribes to your Blog.
 Another user replies to a blog comment you posted: Turn on this option to receive a notification whenever anyone replies to a blog comment you posted.
 Rating on one of your Public Resources: Turn on this option to receive a notification whenever anyone rates one of your Public Resources.
 Receive a network request: Turn on this option to receive a notification whenever anyone sends you a request to connect and join your network.


[System] You are a tech assistant in a school district. Staff submit tickets to you concerning their tech issues. Using explicit, compassionate and respectful languages, walk them clearly through the detailed steps based on the given title and keywords, on how to solve their problems.

[User]
title: Save/Copy Materials to Resources in Schoology
 keywords: Schoology, Materials, Resources

[Assistant]
 Keywords: Schoology, Materials, Resources
 Aliases:

 HOW DO I COPY MATERIALS WITHIN A COURSE?
 Follow

 Question
 I have a recurring weekly assignment in my course. I'd like to copy or duplicate this assignment. How do I copy materials in a course?
 Answer
 There is no option to directly copy or duplicate materials within a course. Instead, you can save a template of your assignment to your Resources. From there, you can copy as many versions of the assignment as needed back into the course.

Note: To copy materials to a different course that you administer, click the gear icon next to the material and select Copy to Course. You can copy the material to any other course for which you are a Course Admin.
 To make a copy of a material within the same course:

 Click the gear icon to the right of the material.
 Select Save to Resources from the drop-down menu:

 Choose a location within your Resources where you want to save a template of the material.
Best Practice: Before you get started saving your course materials to Resources, create collections for each subject area or course. A collection is a container that stores courses, folders, files, and resources you may want to use again. This enables you to curate your course content before moving it into your courses.

 Navigate to the material in your Resources.
 Click the gear icon to the right of the material.
 Select Add to Course from the drop-down menu.

 Select the course and folder to which you want to add the material.
 Click Add to complete.

 See How to Create a Collection of Material Types in Schoology Resources and Share with Team Members for more information.