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| 1 |
+
# FDA Warning Letter Escalation Dataset
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| 2 |
+
**Version:** 1.0.0 | **Records:** 14,810 | **Price:** $2,000 | **Source:** FDA (public domain)
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| 3 |
+
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| 4 |
+
## Dataset Summary
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| 5 |
+
**The dataset's core signal — whether an inspection escalated to a Warning Letter — is validated against FDA's own severity classifications: OAI inspections escalate at 64% versus 1.7% for NAI, a 39× relationship that confirms the data reflects real regulatory behavior.**
|
| 6 |
+
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| 7 |
+
The 14,810 inspections that escalated to enforcement — every inspection followed by a Warning Letter, Injunction, or Seizure — with full citation context and exact timing (days from inspection to action, and 90/180/365-day windows). Pure signal: the dataset of what FDA findings actually precede enforcement. Built for RA/QA risk modelling and enforcement-pattern analysis.
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| 8 |
+
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| 9 |
+
Current through 2026 — the dataset includes FDA inspections from the most recent regulatory cycles
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| 10 |
+
(covering 5,713 facilities inspected in 2026 and 14,845 in 2025), not a historical snapshot.
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| 11 |
+
Quarterly refreshes keep it current.
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+
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| 13 |
+
## What This Replaces
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| 14 |
+
Comparable facility-level FDA regulatory intelligence from incumbent enterprise
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| 15 |
+
platforms requires annual contracts and enterprise procurement. This dataset
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| 16 |
+
delivers the same enforcement-escalation intelligence as a one-time,
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| 17 |
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analysis-ready download — no contract, no seat licenses, no platform lock-in.
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+
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| 19 |
+
## Source
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| 20 |
+
All data derives from U.S. FDA public records:
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| 21 |
+
- **FDA Data Dashboard API** — inspections, inspection citations, inspection classifications,
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| 22 |
+
compliance actions (Warning Letters / Injunctions / Seizures), and import refusals.
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| 23 |
+
- **openFDA** — 510(k) device clearances, establishment registrations, device & drug recall
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| 24 |
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enforcement reports, and device classification.
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| 25 |
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- All sources are U.S. Government works in the **public domain (CC0)**. No PII is included
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(no patient, reporter, or individual-inspector identities).
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+
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+
## The Premium Fields
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| 29 |
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The premium fields are the **escalation linkage** — computed by matching each inspection to the
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| 30 |
+
nearest subsequent enforcement action at the same facility:
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| 31 |
+
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| 32 |
+
- **`days_inspection_to_warning_letter`** — exact day gap from the inspection's end to the nearest
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| 33 |
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subsequent Warning Letter / Injunction / Seizure. Always positive (directionality enforced);
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| 34 |
+
null if no action followed. The raw day count is provided so you can set your own thresholds.
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| 35 |
+
- **`escalated_within_90d` / `_180d` / `_365d` / `escalated_ever`** — convenience booleans derived
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| 36 |
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from the day gap.
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| 37 |
+
- **`escalated_warning_letter_action_type`** — which action followed (Warning Letter, Injunction, or
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| 38 |
+
Seizure), so you can restrict to Warning-Letter-only escalation if you wish.
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| 39 |
+
- **`citation_count` / `cfr_codes_cited` / `citation_descriptions`** — the inspection's full citation
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| 40 |
+
context, so the finding and its consequence sit in one row.
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| 41 |
+
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| 42 |
+
## Methodology
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| 43 |
+
- **Entity resolution.** Records are joined on the FDA **FEINumber** (Facility Establishment
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| 44 |
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Identifier), normalized to a trimmed string across every source. 510(k) clearances and import
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| 45 |
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refusals carry an FEI directly.
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| 46 |
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- **Escalation matching.** For each inspection, the dataset finds compliance actions at the *same
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| 47 |
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FEI* whose action date is **strictly after** the inspection end date, and keeps the **nearest**
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| 48 |
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one (smallest positive day gap). Directionality is enforced in the join itself, so a Warning
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| 49 |
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Letter that predates an inspection can never be counted as escalation. Escalation actions are
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| 50 |
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Warning Letters (the canonical case) plus the stronger judicial actions Injunction and Seizure;
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| 51 |
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the action type is retained so you can restrict to Warning-Letter-only.
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| 52 |
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- **Risk score.** Computed from each facility's history with a published formula:
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| 53 |
+
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| 54 |
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```
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facility_risk_score = min(100,
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| 56 |
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oai_count × 15
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| 57 |
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+ warning_letter_count × 20
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| 58 |
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+ recall_count × 10
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| 59 |
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+ min(import_refusal_count × 2, 20) (import-refusal contribution capped at 20)
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+ (repeat_citation_flag ? 10 : 0)
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+ (most_recent_classification == OAI ? 15 : 0)
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+ recency_factor)
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+
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recency_factor (awarded only when the most recent inspection outcome was OAI or VAI):
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| 65 |
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+10 if that inspection was within 1 year, +5 if within 3 years, +2 if within 5 years
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| 66 |
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(evaluated as of the 2026-06-23 build date)
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| 67 |
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```
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+
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+
- **Recall attribution.** Recall enforcement reports carry no FEI, so recalls are matched to
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| 70 |
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facilities by **normalized firm name** (uppercased, punctuation and common legal suffixes
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| 71 |
+
removed). The match is deliberately restricted to **unambiguous 1:1 names** — a normalized name
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| 72 |
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owned by exactly one facility — to prevent a multi-site chain's recalls from being falsely
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| 73 |
+
attributed to every location that shares its name.
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+
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+
## Validation
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| 76 |
+
- **Escalation signal validated.** OAI (Official Action Indicated) inspections escalate to Warning
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| 77 |
+
Letters at **64%** versus **1.7%** for NAI (No Action Indicated) inspections — a monotone,
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| 78 |
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~39× relationship confirming the computed escalation fields correlate correctly with inspection
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| 79 |
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severity. (If escalation were a join artifact, NAI and OAI would escalate at similar rates.)
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- **Directionality enforced.** Zero inspections have a negative inspection→action day gap; every
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Warning Letter counted as escalation post-dates its inspection.
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- **No orphaned escalations.** Every recorded escalation action type exists in the source
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compliance-action data.
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- **Recall attribution restricted** to unambiguous 1:1 facility-name matches to prevent false
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attribution (see Methodology).
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- **Completeness.** Row counts reconcile exactly to the validated master tables.
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## Known Limitations
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- **Citation coverage.** Inspection citations cover electronically generated, finalized
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inspections; some manually prepared Form 483s are not present in the FDA citations dataset.
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- **Recall attribution (~35%).** Only recalls with an unambiguous 1:1 firm-name match are
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attributed; multi-site chains that share a normalized name are deliberately excluded to avoid
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false attribution, so recall counts are conservative (under- rather than over-counted).
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- **Inspector-level detail not included.** The FDA citations API does not expose individual
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inspector identity, so inspector-level fields are out of scope for this version.
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| 96 |
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- **Risk score is a heuristic.** `facility_risk_score` is a transparent composite indicator, **not**
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| 97 |
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an official FDA designation or prediction. All underlying counts are included so you can recompute
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it with your own weights.
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+
- **Warning Letter coverage.** Warning Letters are attributed to facilities that appear in the
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inspection record; Warning Letters issued to firms without an inspection in the dataset are not
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| 101 |
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rolled into a facility row.
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- **Escalation timing always populated here.** Because this dataset is filtered to inspections that
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| 103 |
+
escalated, `days_inspection_to_warning_letter` and `escalated_warning_letter_action_type` are
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| 104 |
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populated on every row. In the full inspection dataset these fields are null by design for the
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| 105 |
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large majority of inspections that never escalate, reflecting that most FDA inspections do not
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| 106 |
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lead to enforcement.
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| 107 |
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- **Null-by-design citation context.** The citation fields (`citation_count`, `cfr_codes_cited`,
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| 108 |
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`citation_descriptions`) can be empty/null for escalated inspections with no posted citations on
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| 109 |
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record. This is accurate — some inspections result in enforcement without posted 483 citations,
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| 110 |
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and many inspections classified NAI carry no citations at all. The `posted_citations` flag is
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| 111 |
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included so this is transparent.
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## Field Definitions
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| Field | Type | Description |
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|-------|------|-------------|
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| `fei_number` | string | FDA Facility Establishment Identifier (FEI) of the inspected facility. |
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| 117 |
+
| `inspection_id` | string | FDA Data Dashboard inspection identifier (not unique per row — an inspection may span multiple product/program rows). |
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| 118 |
+
| `legal_name` | string | Inspected facility legal name. |
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| 119 |
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| `inspection_end_date` | date | Date the inspection ended. |
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| 120 |
+
| `fiscal_year` | string | FDA fiscal year of the inspection. |
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| 121 |
+
| `classification` | string | Inspection outcome classification (full text). |
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| 122 |
+
| `classification_code` | string | Inspection outcome code: NAI (No Action), VAI (Voluntary Action), OAI (Official Action). |
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| 123 |
+
| `project_area` | string | FDA project area for the inspection. |
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| 124 |
+
| `product_type` | string | Product area covered by this inspection row (Drugs, Devices, Foods, etc.). |
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| 125 |
+
| `posted_citations` | string | FDA flag indicating whether citations were posted for this inspection. |
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| 126 |
+
| `city` | string | Facility city. |
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| 127 |
+
| `state` | string | Facility state/province. |
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| 128 |
+
| `state_code` | string | Facility state code. |
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| 129 |
+
| `country` | string | Facility country. |
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| 130 |
+
| `firm_profile` | string | URL to the facility's FDA FirmProfile page. |
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| 131 |
+
| `citation_count` | integer | Number of citations (483 observations) recorded for this inspection. |
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| 132 |
+
| `cfr_codes_cited` | list<string> | Distinct CFR codes cited in this inspection. |
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| 133 |
+
| `citation_descriptions` | list<string> | Short descriptions of the citations issued in this inspection. |
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| 134 |
+
| `days_inspection_to_warning_letter` | integer | Days from this inspection's end to the NEAREST subsequent escalation action at the same facility (Warning Letter / Injunction / Seizure). Populated on every row in this escalation-filtered dataset (null by design only in the full inspection dataset, when no escalation followed). Always positive — directionality is enforced (the action must post-date the inspection). |
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| 135 |
+
| `escalated_warning_letter_action_type` | string | ActionType of the nearest subsequent escalation (Warning Letter, Injunction, or Seizure); populated on every row in this escalation-filtered dataset. |
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| 136 |
+
| `escalated_within_90d` | boolean | True if an escalation action followed within 90 days of the inspection. |
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| 137 |
+
| `escalated_within_180d` | boolean | True if an escalation action followed within 180 days. |
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| 138 |
+
| `escalated_within_365d` | boolean | True if an escalation action followed within 365 days. |
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| 139 |
+
| `escalated_ever` | boolean | True if an escalation action followed at any time after the inspection. |
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| 140 |
+
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| 141 |
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## Update Cadence
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| 142 |
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Quarterly, tracking FDA Data Dashboard refreshes.
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| 143 |
+
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| 144 |
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## License
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| 145 |
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Derived entirely from U.S. federal government public records (FDA Data Dashboard, openFDA), which
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| 146 |
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are in the public domain. This structured, enriched version is provided under **CC BY 4.0** —
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| 147 |
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attribution required.
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| 148 |
+
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| 149 |
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## How to Access the Full Dataset
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| 150 |
+
Full dataset available at [Ruby Intelligence on Gumroad](https://rubyintelligence.gumroad.com/l/vvafiy).
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